Wednesday 19 Feb 2020 | 11:11 | SYDNEY
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Careers and Internships

Office Administrator

Do you want to work in an organisation with an excellent reputation as Australia’s leading think tank and the venue of choice for international leaders and speakers?

We are currently seeking an Office Administrator to provide exceptional office support and ensure the smooth operation of the Institute’s day-to-day office operations. It is multi-layered with lots of variety to keep you busy. You will be part of a supportive and hardworking operations team and have exposure to our high-profile public event series featuring leading national and international speakers!

In this wide-ranging role, the primary responsibilities will be:

  • General office administration including management of building access passes, desk allocation, mail, stationery orders, and running office errands as required;
  • Coordination of the Institute’s external maintenance and service suppliers;
  • HR assistance including onboarding and offboarding of employees and supporting the implementation of the Institute’s learning and development program;
  • Frontline AV and IT support for staff including coordination with the Institute's external AV and IT service providers;
  • CRM data entry and regular review to ensure consistency of information in the CRM system
  • Manage office work health and safety issues and lead the Institute's annual work health and safety audit.

Skills and Experience:


  • 2–3 years’ experience in an administration
  • Professional in manner and appearance
  • Excellent attention to detail
  • Proactive and resourceful
  • Ability to multitask and prioritise work, especially during busy periods
  • Comfortable with new technology and the ability to problem-solve tech issues as they arise
  • Team player
  • Highly organised and efficient
  • High competency with Microsoft Office suite
  • Excellent verbal and written communication skills

Highly desirable

  • An understanding of and/or interest in the Australian federal parliamentary system
  • Experience using Microsoft Dynamics CRM

To apply for this role, please email a short one-page cover letter and your current CV to Sarah Hipsley, Chief Operating Officer: Applications close 5.00pm on Friday 21 February 2020. Please note that only shortlisted applicants will be contacted.


2020 Internship – Pacific Islands Program

The Lowy Institute is looking for a part-time intern to join the Pacific Islands Program from March to October 2020.

The successful candidates will work on a wide range of issues related to the Pacific Islands region and will help the team update their flagship product: the Pacific Aid Map. Much of the work will involve collaborative, ad hoc research on this subject, including substantial data collection and analysis. There will also be an opportunity for the intern to pursue their own research in an area of the Pacific Islands region to be determined with the team, and to publish the results of their research on the Lowy Institute’s digital magazine, The Interpreter.

The internship program aims to connect talented international policy students and professionals with our research staff and programs. Candidates will typically be enrolled in, or have completed, the final year of undergraduate studies, honors or postgraduate studies. Preference will be given to candidates with demonstrated strong English research and writing skills who are familiar with the politics of one or more Pacific countries, and with geostrategic issues in the region. A good understanding of Excel spreadsheets is essential. 

Start date: Flexible, ideally March 2020.

Hours: Part-time, equivalent of two days a week. A small stipend will be provided to cover daily expenses.

To apply, please send a CV detailing work/academic experience and achievements (maximum two pages) and a one-page cover letter detailing why you are suitable for this internship to by 29 February 2020.

The availability of internships depends on the capacity and needs of our staff. Openings will be advertised on this page as they arise. Please note we no longer accept rolling applications.

Our internship program aims to connect talented international policy students and professionals with our research staff and programs. You should be interested in contributing to Australian international policy, have excellent time management and administrative skills, think critically, write clearly, and capably manage independent research tasks. Typically you will be enrolled in, or have completed, the final year of undergraduate studies, honours or postgraduate studies. The internship program attracts a large number of outstanding candidates and is highly competitive. Our intern alumni include Rhodes scholars, diplomats, soldiers, journalists, and academics. If your application is successful you will work in our Sydney offices at 31 Bligh St on a voluntary basis, with a small stipend to cover lunch and travel expenses. Permission to work in Australia is essential.

For any queries, please contact